Minutes July 2020
MINUTES OF THE LEGBOURNE PARISH COUNCIL MEETING HELD ONLINE (ZOOM) ON MONDAY JULY 20th 2020
PRESENT Cllrs: M Chapman (Chairman), P Maw (Vice Chairman), A Hallifax, D. Harrison, S Cole, C Stephenson; the clerk A Claydon.
44 / 2020 CHAIRMAN’S REMARKS – The Chairman welcomed everybody to the meeting.
45 / 2020 APOLOGIES FOR ABSENCE – County Councillor S Parkin; district councillor A Grist
46 / 2020 MINUTES – the notes of the meeting on 22nd June 2020 were considered and it was RESOLVED to adopt them as minutes of that meeting. (pPM sAH))
47 / 2020 DECLARATIONS OF PECUNIARY INTEREST. No changes were received or declarations made
48 / 2020 CLERK’S REPORT – Planning approval had been granted for the application in Beaumont Place considered at the May meeting; the pumping station application received in June had yet to be determined.
LCC had indicated that their programme for providing new Parish Council websites was now back underway and training for administrators (in Legbourne’s case, the clerk) would be provided during late July and August.
The clerk had received information from NALC to the effect that:
i) Meetings were expected to be held remotely rather than in person for the remainder of the civic year; and
ii) The legal period for the Annual Parish Meeting to be held (1st March to 1st June) had expired and there was felt to be no legal basis to hold an APM at any other time
The Chairman referred to correspondence with a resident and reminded the clerk to update his email address
49 / 2020 PLANNING APPLICATIONS: None received
50 / 2020 STATEMENT OF LOCAL PLANNING PRINCIPLES / CONSIDERATIONS. There were no new matters to discuss at this meeting.
51 / 2020 LALC CONSULTATION ON MODEL FORM OF CODE OF CONDUCT. The clerk had circulated this document through a LALC update in June. The document was issued by the Local Government Association in order to reappraise member authorities with the legal requirements arising under the Localism Act 2011 and codify expected practice. Legbourne had adopted a Code (based on a NALC model form) in 2012 and this remained in place currently; it was expected that, after the consultation period ended in August, the LGA would finalise the document and commend it for use at all levels of Local Government in England. The Parish Council might, therefore, adopt it at a future Annual Meeting. Councillors raised no issues with the consultation document.
52 / 2020 PARISH ISSUES -
a. Street Lighting – none reported.
b. Highway matters –.following the logging of multiple faults on the “Fix My Street” portal, the clerk had produced a colour coded sheet showing the status of each job. This indicated that the majority of reported items were either in progress or scheduled for action. Councillors asked for the Queens Head corner surface waves / road marking faults to be raised again.
c. Parishioners’ issues – Two incidents of racism had been reported to the police by a resident, who also raised them by email with the chairman and clerk. The Chairman has made contact with the resident to find out more about the incident. The resident had been invited to this meeting but had been unable to due to other commitments. The matter would be discussed at a subsequent meeting.
53 / 2020 FINANCIAL MATTERS
a. Accounts to be paid/authorised: It was RESOLVED to pay the following items (pDH sPM)
Clerk’s salary & expenses June 2020 including postage
HMRC – income tax deducted - £19.40
LIVES – replacement battery for defibrillator - £53.00
b. Completion of Annual Return for publication – the item was deferred as the audit report was still awaited. Given the need for publication to occur by 1st September a meeting would be needed in August to agree the accounts. After discussion it was RESOLVED to meet on TUESDAY 18th August in lieu of the intended September 14th meeting. (p DH s AH)
53 / 2020 CORRESPONDENCE – this was noted.
54 / 2020 COUNCILLORS REPORTS. The clerk was asked to revisit the work previously commenced regarding a welcome pack for new residents.
55 / 2020 AGENDA ITEMS FOR NEXT MEETING: internal audit; internal control statement; welcome pack; update on Fix My Street faults.
56 / 2020 NEXT MEETING – Tuesday 18th August at 7.30PM , ONLINE. Subsequent meetings are intended to return to the second Monday of each month with effect from October
The meeting closed at 8.13 pm
Clerk: Chair:
Date: Date: