Annual Meeting of the Parish Council - 15 May 2023
PART A
Statutory Items following confirmation of 2023 Ordinary Elections results
1. To receive the Declaration of Acceptance of Office forms from all councillors
2. To receive the Declaration of Pecuniary Interest forms from all councillors
70 / 2023 ELECTION OF CHAIRMAN – To receive Nominations for Chairman; Nomination to be accepted & Acceptance of Office to be signed
71 / 2023 TO ELECT A VICE-CHAIRMAN - To receive Nominations for Vice Chairman; Nomination to be accepted & Acceptance of Office to be signed.
72 / 2023 APOLOGIES FOR ABSENCE- Council to receive any apologies for absence and resolve acceptance.
73 / 2023 TO ELECT REPRESENTATIVES and agree terms of appointment.
a. Community Centre Committee
b. Clerks Personnel Committee
PART B (proceeded by 10 mins maximum allowance for public participation)
74 / 2023 CHAIRMAN’S WELCOME AND REMARKS
75 / 2023 DECLARATIONS OF PECUNIARY INTEREST - Councillors who become aware of a disclosable pecuniary interest which is not recorded in the register & which relates to any business that is to be considered at this meeting, must disclose this to the meeting & advise the Monitoring Officer; Council to consider any written requests from Councillors for Dispensations and resolve decisions accordingly
76 / 2023 NOTES of the Parish Council Meeting held on Monday 17th April 2023 – to agree as a true and correct record
77 / 2023 REVIEW/ADOPTION OF PARISH COUNCIL POLICIES
a. Standing Orders
b. Financial Regulations
c. Code of Conduct – NALC recommended code 2022
78 / 2023 TO ADOPT THE GENERAL POWER OF COMPETENCE - providing the Council is satisfied that it meets the criteria for eligibility, this being:
· The number of Councillors elected at the election on 4th May 2023 equals/exceeds two-thirds of the total number of seats on the Council (5 out of 7)
· The Clerk holds one of the two sector-specific qualifications, in this case the Certificate in Local Council Administration (achieved 4 February 2016).
“Legbourne Parish Council resolves that having met the conditions of eligibility as defined in the Localism Act 2011 and SI 965 The Parish Councils (General Power of Competence)(Prescribed Conditions) Order 2012, to adopt the General Power of Competence.”
79 / 2023 DEDICATED EMAIL ADDRESS FOR PARISH COUNCIL USE – to comply with Accountability and Governance Practitioners Guide 2022/23 – attached
80 / 2023 STORAGE OF ARCHIVE FILES – to consider archive facility for parish council documents.
81 / 2023 FINANCIAL MATTERS
a. Accounts to be paid/authorised:
i. Clerks April salary & expenses claim.
ii. HMRC – payment
82 / 2023 PLANNING APPLICATIONS: For consideration as listed below and any which have been received following the publication of this agenda. Council also to receive notification of any planning decisions.
a. N/100/00827/23 Cawthorpe Springs Trout Farm, Wood Lane, Legbourne LN11 8LU – planning permission – change of use from existing fish farm and paddock to holiday let accommodation including the erection of 9 holiday cabins, provision of parking and erection of a new access road.
b. To note approved planning permission - N/100/00297/23 | Planning Permission - Extension to existing dwelling to provide additional living accommodation. | Derema, 10 Chapel Lane, Legbourne, Louth, LN11 8LW
c. Any received between agenda close and meeting.
83 / 2023 ANNUAL PARISH MEETING – Council to agree items for agenda, possible speakers if appropriate and arrangements for distribution of printed agendas to households.
84 / 2023 COMMUNITY INITIATIVES – Council to receive and consider any updates on the following community initiatives and agree any actions to be taken:
a. Bus Shelter Refurbishment
b. Noticeboards Combination Lock Update
c. Village Map - Update
85 / 2023 HIGHWAYS - Council to receive any update on outstanding matters & to consider new items for the Clerk to report
FOR INFORMATION
86 / 2023 CORRESPONDENCE – for information unless expressly referred to as part of Agenda
87 / 2023 DISTRICT COUNCILLORS REPORT – To receive any updates.
88 / 2023 COUNTY COUNCILLORS REPORT – To receive any updates
89 / 2023 COUNCILLORS REPORTS – To receive any additional reports from Councillors.
90 / 2023 AGENDA ITEMS FOR NEXT MEETING scheduled for Monday 10th July 2023