Minutes - 9th March 2026 Draft
Minutes of the Parish Council Meeting held Monday, 9 March 2026 at 7:00pm in the Legbourne and Little Cawthorpe Community Centre.
Public Session.
There was one member of the public in attendance to observe the meeting and stayed until the close of meeting.
Reports from Outside Bodies:
a. ELDC Ward Member. Cllr A Grist did not attend.
b. LCC Division Member. Cllr T Catton reported that
i. LCC agreed a 2.9% increase on their precept for FY2026/27.
ii. Funding for local infrastructure has been allocated and he would welcome projects in his division that may qualify.
iii. Drainage works on Househam Lane had been done. He will share Highways updates he regularly receives from Officers.
iv. He continues to hold monthly surgeries at Kings Head Pub in Louth.
v. The National Infrastructure Project on Solar Panels had been signed by the Government but no decisions yet on the Pylons or battery storage facilities.
vi. Litter picking events can be reported to ELDC to get provisions of necessary equipment and volunteers.
Cllr T Catton left the meeting at 7:15pm.
2026/03-1 Record of Members present and apologies.
Present: Cllr M Exley (ME) (Chair), Cllr P Maw (PM) (Vice-Chair) and Cllr S Cole (SC)
Also Present: LCC Councillor T Catton and Mrs N Must (Parish Clerk)
Absent: Cllr D Harrison (DH)
2026/03-2 Declarations of Interest. None.
2026/03-3 Minutes of meeting held 12 January 2026. It was resolved that the draft minutes were accurate and the Chair signed the official minutes.
P: PM S: SC, All in favour
2026/03-4 Chair’s Remarks.
The Chair thanked the Clerk for all the work done despite her recent illness and absence from the previous parish council meeting.
2026/03-5 Council Matters
a. Actions from previous meetings. The Clerk’s Report was noted.
i. Annual Meeting of the Parish Council. It was agreed to hold this on Monday, 18th May 2026, 7pm. The Chair has sent her apologies but has given her consent to be re-appointed in her absence, if no other councillor is nominated.
b. Correspondence Received. Noted.
c) Fraud Protect Officer presentation. The presentation is expected to take 45 minutes and it was agreed to hold a separate parish meeting event provisionally booked for 20th July at 7:15pm if the speaker is available.
d. Parish Council logo. After reviewing four logo designs, the Council resolved to adopt design 3 for use on the website and all official correspondence.
P: SC S: PM, All in favour
e. Survey questionnaire for residents. The Chair volunteered to create six survey questions on bus service, traffic speed and village amenities to be presented at the Annual Parish Meeting for residents to comment on. The questions will also be printed with the Parish Meeting Agenda flyer for residents to send back if unable to attend the event.
f. Risk Register. The document was approved after further discussions and amendments made on the Assets and Liabilities and Systems and Processes pages.
P: PM S: SC, All in favour
g. Litter-picking event. It was agreed to hold this on Saturday, 28th March 2026, and meet at the Picnic site at 10am. It was noted that the verges in this area had the most rubbish after the hedges were cut and cleared. The Chair will provide safety instructions to volunteers.
2026/03-6 Finance and Budgets
a. Payments. The following payments for March 2026 were approved.
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P: PM S: SC, All in favour
b. Latest Receipts and Payments and Bank Statements. Noted
2026/03-7 Planning Applications.
a. No planning application to consider.
b. A Public Notice was posted on Mill Lane on a proposal under section 247 of the Town and Country Planning Act 1990 to authorise the stopping up of an irregular shaped southern part width of Mill Lane in relation to the planning permission granted to Riverside property. The Parish Council had not received any correspondence on this and the Council asked the Clerk to find out more information from East Lindsey District Council and report back to Councillors. The deadline to submit comments is before the next meeting.
2026/03-8 Community Initiatives.
a. Bus Shelter Refurbishment. The recent weather has deterred work on the bus shelter and will be actioned when conditions improve.
b. Evolis Speed Indicator Device. This was moved opposite the Old School property on Station Road close to the junction with Chapel Lane.
c. Broadband connection for Community Centre. The Council noted that there was little difference between the three quotes from service providers. The Clerk was given approval to apply for available funding and the Chair will confirm with the Community Centre Committee at the next meeting to be held Tuesday, 10th March.
P: SC S: PM, All in favour
2026/03-9 ELDC/LCC Services
a. Archer’s Survey results. The Chair provided a summary report on the latest data from the Evolis Speed Indicator Device and compared the results with the recent Archer’s Survey done. This will form part of the survey questionnaire for the Annual Parish Meeting
b. Househams Lane. Cllr Catton reported that drainage works were actioned and no recent flooding issues noted.
c. Public Transport. The Chair has emailed Withern Parish Council for an update on their discussions about progressing this issue.
2026/03-10 Community Centre. The Chair reported:
a. that a Quiz Night is organised for Friday, 13th March, 7:30 pm
b. the Wi-Fi quotes will be discussed and propose any other technology equipment that can be added to the funding application.
c. A number of events have been booked at the Community Centre which may have reputational concerns for the Committee and Parish Council. The events have been marketed as Legbourne events but have not been organised by the Community Centre, the Parish Council nor residents of the parish. Event organisers have not supplied safeguarding and risk measures but event flyers have already been posted to residents.
2026/03-11 Next meeting scheduled 18 May 2026.
The meeting closed at 8:55 pm.
Signed ________________________________ (Chair) Date: _ / _________________ / 2026