12 January 2026 Draft Minutes
Minutes of the Parish Council Meeting held Monday, 12 January 2026 at 7:00pm in the Legbourne and Little Cawthorpe Community Centre.
Public Session. There were three members of the public in attendance. Two of those gave a brief presentation regarding the planning application at 14, The Hollows. The third present reported on the “Legbourne and Cawthorpe Village Voices” podcasts, including an update and the development of a website as the plans for the future.
The Chair thanked their attendance and they left after the public session.
Reports from Outside Bodies:
a. ELDC Ward Member. Cllr A Grist did not attend.
b. LCC Division Member. Cllr T Catton updated the Council with the proposed budget plans and the progression of the Local Government Reorganisation. The Chair thanked Cllr Catton for his speedy updates from the last meeting.
2026/01-1 Record of Members present and apologies.
Present: Cllr M Exley (ME) (Chair), Cllr P Maw (PM) (Vice-Chair), Cllr S Cole (SC) and Cllr D Harrison (DH)
Also Present: LCC Councillor T Catton
Apologies accepted: Mrs N Must (Parish Clerk)
2026/01-2 Declarations of Interest. No pecuniary interests were declared but Cllr SC stated that his property was in the same street as the planning application item 2026/01-7a.
2026/01-3 Minutes of meeting held 10 November 2025. It was resolved that the draft minutes were accurate and the Chair signed the official minutes.
P: PM S: DH, All in favour
Cllr T Catton left the meeting.
2026/01-4 Chair’s Remarks. The Chair welcomed back all councillors for the start of the new year.
2026/01-5 Council Matters
a. Actions from previous meetings. The Clerk’s Report was noted.
b. Communications Received. Noted. Any decisions, where required, will be deferred until the next meeting.
c) Fraud Protect Officer presentation. It was agreed to provisionally include this for the Annual Parish Meeting if the talk will not take longer than half hour. The Chair will find out and report back at the next meeting. it was agreed that a separate meeting in the Spring, with the lighter nights, may be more appropriate.
P: PM S: DH, All in favour
d. Parish Council logo. The change requested on the logo had not been received and the Chair will check with the Clerk if the current design could be adjusted by one of the parish councillors.
e. Survey questionnaire for residents. It was resolved to develop a set of verbal questions to be discussed as a substantial item on the Annual Parish Meeting agenda for parishioners to vote on, especially as the original proposed site for a new bus shelter would not, at this time, be possible.
P: PM S: DH, All in favour
f. Risk Register. This was deferred until the next meeting.
2026/01-6 Finance and Budgets
a. Payments. The following payments for January 2026 were approved.
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b. Latest Receipts and Payments and Bank Statements. Noted
2026/01-7 Planning Applications.
a. 03571/25/OUT | Outline erection of 2no. dwellings with detached garages (with means of access and layout to be considered) 14, The Hollows. The Council is not able to support this planning application at this time for the reasons detailed below:
i. This planning application would contravene SP25 (East Lindsey Local Plan Core Strategy) as this planning development would cause unacceptable harm to the appearance and character of this area and have a negative impact on the character of the landscape.
ii. The Council recognise the value of this land to the inherent rural character of the village as this green space (protected by an Article 4 direction), opposite the post office, sits in the setting of the historic church and its surroundings and significantly adds to the rural character of the village.
iii. Parish Councillors have reviewed and taken into account the comments made, within the Legbourne Neighbourhood Planning Survey (2014 (page 4 Q18 refers) whereby residents (48 of the 75 respondents) referred to the site of this planning application as the most important area of green space within the village.
iv. Moreover, the NPPF (section 15 paragraph 187 refers conserving & enhancing the natural environment) and feel the planning application does not contribute to the protection of the valued landscape.
b. 03724/25/OUT Outline erection of up to 335no. dwellings and demolition of existing agricultural buildings (with means of access to be considered). Land At Southfield Farm Legbourne Road, Louth. The Council requested
i. the Flood Risk Management Assessment, gives appropriate assurance, not just to the onsite risk management provisions, but takes into account and considers the risks to the management of "downstream" provisions.
ii. That there is adequate assurance regarding the issues of safety and congestion (at peak times) around the access/egress to the site, with just one main entrance being identified.
iii. Also, an adequate assurance is provided with regard to ensuring the availability of local infrastructure (GP's, Dentist & Schools as examples) to meet the needs and availability of the local community given the growth to the population from this planning application.Any received between agenda close and meeting
2026/01-8 Community Initiatives.
a. Bus Shelter Refurbishment. A date in February is scheduled, weather permitting.
2026/01-9 ELDC/LCC Services
a. Archer’s Survey results. It was agreed to discuss the results at the Annual Parish Meeting (APM) to inform parishioners on the difference between actual speeding figures and perceived speeding/safety issues within the village. The discussion will steer the proposed vote to purchase another speed camera which forms part of the survey questionnaire.
The Council also agreed to move the speed camera from the Red Hen location to another site in the village to gain as much feedback analysis which will form part of a presentation at the APM. Vice Chair and Cllr DH to action.
b. Househams Lane. Cllr Catton will continue to champion this work and report back.
c. Public Transport. The Chair will report back at the next meeting as the changes to the bus service would have been in place for around three months and there will be more information to be gathered from commuters and Withern Parish Council.
2026/01-10 Community Centre. The Chair will:
a. request for the hall charge invoice at the Committee meeting on 13th January 2026 so this could be put forward for Council payment at the next meeting. The Clerk to chase.
b. ask for an update regarding the issue of Wi-Fi for the Community Centre and will feed back at the next meeting.
c. request for a new projector screen as the current one has broken. Feedback to be provided at the next meeting.
2026/01-11 Agenda items for next meeting scheduled 9 March 2026
a. Annual Parish Meeting date. – Monday, 13 April 2026, 7pm
b. Parish Council meetings for FY2026/27.
It was proposed to hold the Annual Parish Council meeting on Monday, 20th April 2026 if date is acceptable to Parish Clerk. The Chair will be away for eight weeks from 27th April 2026.
Date Meeting Time
Monday, 13 July 2026 Ordinary Parish Council Meeting 7 pm
Monday, 14 September 2026 Ordinary Parish Council Meeting 7 pm
Monday, 9 November 2026 Budget Meeting 7 pm
Monday, 11 January 2027 Ordinary Parish Council Meeting 7 pm
Monday, 8 March 2027 Ordinary Parish Council Meeting 7 pm
The meeting closed at 9:15 pm.
Signed ________________________________ (Chair) Date: