Draft Minutes 12 May 2025
Minutes of the Annual Meeting of Legbourne Parish Council held Monday, 12 May 2025 at 7pm in the Committee Room at Legbourne and Little Cawthorpe Community Centre.
PART A
2025/05-1 Election of Chair. It was RESOLVED to re-appoint Cllr Madeleine Exley as Chair and duly signed the Declaration of Acceptance of Office.
P: DH; S: SC, All in Favour
2025/05-2 Election of Vice-Chair. It was RESOLVED to re-appoint Cllr Paul Maw as the Vice- Chair in his absence.
P: DH; S: SC, All in Favour
Public Session.
a) There were no members of the public at the meeting.
b) The new LCC Ward Member did not attend and did not submit any report
c) ELDC Ward Member Cllr Adam Grist provided an update on the weekly food waste collection including purchase of 27 new vehicles which will have a separate compartment for the food waste. It is likely that there will be two unitary councils for Lincolnshire with the district councils merging and the two unitary councils of North and North East merging with LCC.
PART B
2025/05-3 Record of Members Present and Apologies.
Present: Cllr Madeleine Exley (ME) (Chair), Cllr Shaun Cole (SC) and Cllr David Harrison (DH)
Also present: ELDC Ward Member Adam Grist and Mrs Nadine Must (Parish Clerk).
Absent: Cllr Paul Maw (PM) (Vice-Chair) and Cllr Natalie Oliver (NO)
2025/05-4 Chair’s Welcome and Remarks. No further reports provided.
2025/05-5 To receive any Declarations of Interest on any item on the agenda. None
2025/05-6 Minutes from 10 March 2025. It was RESOLVED that the minutes of the meeting was an accurate record. The Chair signed the minutes.
P: SC; S: DH, All in Favour
2025/05-7 Council Matters
a) Annual Review of Policies. The Council reviewed all its current policies and agreed that the documents were still relevant except for the Standing Orders. The Council resolved to accept the amendments as specified on the 2025 model template issued by NALC. The Clerk to renew all policies on the council website.
i. Standing Orders
ii. Financial Regulations
iii. Code of Conduct
iv. Publication Scheme
v. Complaints Procedure
vi. Privacy Policy
vii. Recording and Filming of council meetings Policy
viii. Co option Policy
ix. Planning Policy
x. Safeguarding Policy
P: SC; S: DH, All in Favour
b) Appointment of representative to Legbourne and Little Cawthorpe Community Centre. Cllr ME will continue to represent the parish council.
c) Actions from Annual Parish Meeting.
i. The Village Map project will no longer be pursued.
ii. Erection of gate at Picnic Site is still for consideration
iii. The request for extension of footpath leading to the Picnic Site will be resumed
iv. Traffic Data from the Speed Indicator Device should be collected to assess the need for further purchase of devices.
v. Respond to Mr Presgrave with regard to concerns about pylons.
d) Actions from previous meeting. Noted. The Parish Clerk to find out if the Archers Survey had been done and to get results.
e) Correspondence Received. Noted.
f) Performance Appraisal. The Chair signed the appraisal form and the council resolved to pay the extra hours worked. It was also agreed that any extra hours worked should be monitored and paid every six months instead of waiting for the whole year.
g) Emergency Plan. Further details added to the plan and the Chair will check the emergency kits located at the Church and in the Community Centre.
2025/05-8 Finance and Budgets
a) Review of End of year Receipts and Payments 2024-2025. Noted and approved.
b) 2024-2025 AGAR. The Council noted the Internal Auditor’s report.
c) 2024-2025 AGAR. The Council reviewed and approved the Annual Governance Statement.
d) 2024-2025 AGAR. The Council reviewed and approved the Accounting Statements and all other supporting financial records.
e) The Council approved the Certificate of Exemption. The Chair and Clerk both signed the relevant forms for submission to the external auditor and for publication on website.
f) Payments. The Council resolved to accept the following payments for May 2025. It was also resolved not to register with the LALC Annual Training Scheme. Councillors and Parish Clerk to attend as required and Council to pay as non-members.
Payee Item Amount
Parish Clerk Salary and Expenses – April/May 2025 £643.45
HMRC Income Tax £7.60
SLCC Pro-rata Membership Fee for Parish Clerk £53.20
LALC Annual Membership £254.90
LALC Annual Training Scheme £162.00
Mrs J Cooper Internal Audit Fee £40.00
Cllr M Exley Reimbursement for items bought for litter-picking event £19.28
Parish Clerk Reimbursement for Annual Parish Meeting Refreshments £16.69
All Saints Church Grant for Clock Annual Service £387.00
Total £1,584.12
P: ME; S: DH, All in Favour
g) Parish Council Insurance. Three firms were invited to quote but only two were considered; the third provider unable to quote as they shared the same underwriter with one of the quotations received. The Council agreed to take the Zurich quote on the proviso that the buildings/monuments value was increased to £40,000 and the overall cost is below the premium from the other provider. The Clerk to contact Zurich for amendments.
P: SC; S: DH, All in Favour
2025/05 – 9 Planning Applications
a) There were no applications received for consideration.
2025/05 – 10 Community Initiatives.
a) Legbourne Picnic Site. LCC to be contacted regarding footpath extension.
b) Bus shelter refurbishment. Work is still in progress
c) Scarecrow Festival will start on 14th August to 24 August with the prize giving at the Queens Head Pub. No grant required from parish council as there are enough sponsors and funds available.
2025/05 – 11 Highways
a) Consultation on draft Public Rights of Way Improvement Plan. The Council had no comments to make.
2025/05 – 12 Agenda items for next meeting scheduled 14 July 2025
The meeting closed at 8:45pm.
Signed __________________________________ (Chairman) Date: ______________