Draft Minutes - 8 September 2025
Minutes of the Parish Council Meeting held Monday, 8 September 2025 at 7:00pm in the Legbourne and Little Cawthorpe Community Centre.
Public Session. There were two members of the public present who raised concerns on two topics.
a. The unsightly blue spray marks on The Hollows. The resident had difficulty getting hold of Open Reach to complain and requested the parish council to action on behalf of residents.
b. The bus service covering the parish is unreliable and commuters miss their onward connections for further travel. There were not enough daily bus services and at weekends, the bus is scheduled earlier than in the week, which causes customer confusion.
Reports from Outside Bodies:
a. ELDC Ward Member. Cllr A Grist was not in attendance
b. LCC Division Member. Cllr T Catton sent his apologies but circulated his updates on parish issues.
i. Cycle path to the picnic site is unlikely because of the width of the path and pavement.
ii. Streams and clearance are the responsibility of East Lindsey Drainage Board, not LCC.
iii. LCC Highways has repaired the cracks on the road in Wood Lane (end of Mill Lane)
iv. Water seeping in Station Road has been reported to Anglian Water and is on their job list
v. He attended the prize giving event of the Scarecrow event at Queens Head and thanked all those who were involved which was highly successful and raised funds for the Community Centre
vi. Several residents have requested tree preservation orders on some trees on Mill Lane which he had forwarded to ELDC for their consideration.
2025/09-1 Record of Members present and apologies.
Present: Cllr M Exley (ME) (Chair)), Cllr P Maw (PM) (Vice-Chair), Cllr S Cole (SC) and Cllr D Harrison (DH)
Also Present: Mrs N Must (Parish Clerk)
Apologies accepted: LCC Councillor T Catton
2025/09-2 Declarations of Interest. Cllr DH declared his interest on the planning application 03014/25/FUL as his property is close to the planned site.
2025/09-3 Minutes from 14 July 2025. It was resolved that the draft minutes were accurate and the Chair signed the official minutes.
P: PH S: SC, All in favour
2025/09-4 Chair’s Remarks. The Chair reported that she will represent the parish council at the Remembrance Sunday on the 9th November and will organise the wreath to be offered. The Tommy Statues will be placed at each end of the parish, alongside six new large replacement poppies which the Council resolved to purchase. The Clerk to order and have delivered to the Vice Chair.
P: DH S: SC, All in favour
2025/09-5 Council Matters
a. Actions from previous meetings. The Clerk’s Report was noted.
i. Emergency Plan. The Vice Chair sent the what3words sites of the four grit bins. The Clerk will now send the draft plan to Lincolnshire County Council for their review.
b. Correspondence Received. Noted.
i. Noise nuisance from private functions. The Council noted the comments of the resident who raised concerns from an incident in July and agreed that ELDC and the Police have the powers to deal with such incidents.
ii. Anglian Water Pumping Station and Northern Power substation. a resident concern was noted and that the area around the Anglian Water site had been cleared. The substation area will be reported.
iii. The Hollows. a resident concern was resolved to report to LCC for investigation. The resident will send photos to the Parish Clerk for submitting the complaint to Open Reach.
iv. LCC Proposal on Local Government Re-organisation. It was agreed that Councillors will reply individually to the survey and the Chair may be able to attend the event on Thursday, 11 th September
c. Dedicated Gov.uk email address for Parish Council to comply with Assertion 10 for AGAR 2025/26. The Council resolved to avail of the free email from Parish Online to set up an email address with a gov.uk domain name to ensure compliance. The parish councillors did not see the need to change their current dedicated email address until such time that it is required.
d. IT Policy. The Council resolved to adopt the policy as drafted. The Council also resolved to procure another external hard drive as a back up copy for all council documents.
P: SC S: DH, All in favour
e. Lincolnshire Police Engagement Session. The Council agreed that the recent burglaries will be put forward as topic questions including the monitoring of the picnic site with regard to the anti-social incidents. It was noted that the same vehicle was seen at the picnic site throughout the bank holiday weekend.
f. Offer of a defibrillator. The Council appreciated the offer of a used device from a resident but resolved to decline the offer as there was no suitable location to place the equipment along Station Road, which would be accessible and with a power source. It was also noted that the cost of replacement pads and waterproof housing were significant compared to the cost of the brand-new defibrillator installed at the Community Centre.
P: DH S: PM, All in favour
g. Questions for residents’ survey on preferred village projects. This item was deferred until the next meeting.
h. Broadband provision at Community Centre. It was agreed to ask the Community Centre Committee to get quotes from service providers on the cost of installing broadband. If the cost is prohibitive, the Council has agreed to allow the parish clerk to apply for a grant on their behalf for up to four hours’ work.
P: SC S: PM, All in favour
i. Parish Council logo. The Council considered the amended design and agreed to adopt the logo but undoing the bold font used for ‘Council’.
2025/09-6 Finance and Budgets
a. Payments. The following payments were approved:
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P: PM S: DH, All in favour
b. Latest Receipts and Payments and Bank Statements. Noted
c. AGAR 2024/25 Completion. It was noted that the external auditors have accepted the Council’s exempt status.
2025/09-7 Planning Applications considered.
a. 03014/25/FUL. Riverside Mill Lane Legbourne LN11 8LT. The Council resolved to submit feedback supporting this application.
P: PM S: DH, All in favour
b. There were no other applications received between agenda close and meeting.
2025/09-8 Community Initiatives
a. Bus Shelter Refurbishment. This is still work in progress.
b. Scarecrow Trail. This was another successful event with 60 entries submitted with over 100 individual scarecrows. 300 people attended the prize giving ceremony at the Queens Head Pub which was also celebrating its 10th anniversary. The trail was again featured in BBC Look North. The Committee is organising another trail next year which is thought might be the last one.
2025/09-9 ELDC/LCC Services
a. Cycle Path Extension to the Picnic Site. LCC has stated that this is unlikely to happen due to the width of the pavement
b. Legbourne Picnic Site. No update noted.
c. Househams Lane. No update noted.
d. Archer’s Survey. This has not yet been completed.
e. Public Transport. The Chair will liaise with Withern Parish Council to support its campaign to improve bus services and increase the frequency of buses during the day.
2025/09-10 Community Centre. The September Quiz Night was cancelled and the next event is on Sunday 28th September for the combined Fundraiser Day and last Car Boot Sale of the year. A Quiz night and a Bingo night will be held in December. The Committee is desperate for volunteers to help with all the events.
2025/09-11 Agenda items for next meeting scheduled 10 November 2025 The meeting closed at 8:55pm.
Signed ________________________________ (Chair) Date: