Draft Minutes - 14 September 2026
Minutes of the meeting held Monday, 14th September 2026 at Legbourne and Little Cawthorpe Community Centre which started at 7pm.
PUBLIC FORUM
a) Public Session. There were no members of the public present.
b) ELDC Ward Member. Cllr A Grist was not in attendance and no report submitted.
c) LCC Division Member. Cllr T Catton reported
i. Local Government Reorganisation decision is on hold pending government review. It is now unlikely that this will happen in the next three years. ELDC District elections will go ahead in May 2027 instead of the planned Shadow Authority.
ii. Adult services provisions are under review but no decision has been made.
iii. Legbourne and Little Cawthore Community Centre had secured grants from his Community Grants fund.
MINUTES
2026/09-1 Record of Members Present and Apologies
Present: Cllr Madeleine Exley (ME) (Chair), Cllr Paul Maw (PM) (Vice-Chair) and Cllr David Harrison (DH)
Also present: Cllr T Catton (LCC) and Mrs Nadine Must (Parish Clerk).
2026/09-2 Declarations of Interest on any item on the agenda. None received.
2026/09-3 Minutes from 13 July 2026. It was resolved that the minutes of the meeting were accurate. The Chair signed the official minutes.
P: PM; S: DH; All in Favour
2026/09-4 Chair’s Remarks.
a) There were 14 attendees at the recent Fraud presentation from Lincolnshire Police. The Chair thanked all councillors and former councillors for distributing the flyers prior to the event held 20th July 2026.
b) A Thank you letter to Louth Men’s Shed for the bus shelter refurbishment has been sent.
c) Response letter to resident regarding debris by Trout Farm and footpath safety has been sent and no further action required.
d) The Scarecrow Event was a huge success and it is planned to hold another event next year. The Funflatable events were not as successful as hoped and there was a lack of volunteers.
e) With the parish councillor numbers in the bare minimum, there was a discussion on how best to attract more residents to join the parish council. It was agreed for the Chair to attend neighbouring Little Cawthorpe Parish Council meetings to gather ideas on how they managed to get a full complement of parish councillors.
LCC Cllr T Catton left at 7:35 pm.
2026/09-5 Council Matters
a) Parish Councillor vacancies. The vacancy leaflets distributed to residents in July had not generated any applications for co-option. With parish elections due to be held in May 2027, co-option cannot be filled from November onwards. Current councillors will follow up on their likely candidates.
b) Actions from previous meeting.
i. Benches inspection and maintenance work. The quotes to repair and maintain each of the benches the Council is responsible for was discussed. A proposal to replace the wooden benches for recycled plastic benches was not carried. It was agreed to approve the quotes from Louth Men’s Shed to do the necessary repairs.
P: DH; S: PM; All in Favour
ii. Pinboard for bus shelter. Work in progress. Cllr DH will source material.
iii. Performance Appraisal. Signed by Clerk and Chair.
c) Communications Received. Noted.
i. Winter salt request. It was agreed to request a bag for delivery to Manor House Farm LN11 8LS.
ii. Resident email about speeding concerns. The Council agreed to send a response condoling the loss of their pets and the actions the Parish Council continue to take to monitor the traffic situation.
d) Village Gates. The Clerk reported that the third company contacted which supplied village gates do not quote for bespoke sizes. The two quotes received were considered and it was agreed to use Lynx Outdoors as the preferred supplier for the East Lindsey Investment Fund (ELIF) application. The Clerk will complete and submit a grant application.
P: PM; S: DH; All in Favour
e) Structural survey of Water Pump Monument. The three quotes were considered and it was agreed to ask Lincoln Masonry to do the structural survey and provide a condition report including any general maintenance requirements. Date of survey to be forwarded to parish councillors for attendance.
P: DH; S: PM; All in Favour
f) Emergency Plan. The draft plan was reviewed and contact details to be updated before submitting. The Chair will check her schedule to see if she is able to attend the table top exercise organised by Lincolnshire Community Resilience Forum to be held on 24th September when the Emergency Plan can be signed off.
2026/09-6 Finance and Budgets
a) Payments. The Council resolved to accept the following payments for September 2026.
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P: PM; S: DH; All in Favour
b) Latest Receipts and Payments and Bank Statements. These were noted.
2026/09-7 Planning Applications. No applications received.
2026/09-8 Community Initiatives.
a) Dog poo posters provided by the ELDC Dog Warden. The Chair distributed the posters for fixing on relevant posts. The Clerk to request permission from Poplars Farm to put on their fence.
b) Broadband connection for Community Centre. The Clerk reported that Quickline had a community fund for broadband connection but was not in the Legbourne area as yet. A request was sent to the ELDC Ward Member and LCC Division Member for any grant availability. The ELDC Ward Member had not replied and the LCC Member had already provided the Community Center some funding for other purposes. The Chair reported that another supplier had been discussed at the Community Centre Committee meeting.
2026/09-9 ELDC/LCC Services
a) Legbourne Picnic Site. No further update.
b) Househams Lane. No update.
c) Public Transport issues. No response received from Withern Parish Council.
2026/09-10 Community Centre. The Chair reported scheduled events including a Vintage Car Show Quiz nights and a Toy Fair. The car boot sales continue to be successful.
2026/09-11 Next meeting scheduled 9 November 2026.
The meeting closed at 8:34 pm.