Draft Minutes - 13 July 2026
Minutes of the meeting held Monday, 13th July 2026 at Legbourne and Little Cawthorpe Community Centre which started at 7pm.
PUBLIC FORUM
a) Public Session. There were no members of the public present.
b) ELDC Ward Member. Cllr A Grist was not in attendance and no report submitted.
c) LCC Division Member. Cllr T Catton reported that the County Council’s
i. last year’s annual accounts had delivered some surplus which will help fund the Tour of Britain Cycling Event.
ii. A booking system will be introduced at all waste recycling centres due to the huge increase in users.
iii. A planning proposal had been submitted by Louth Garden Centre for a sports facility
iv. The Ageing wellbeing service is under consideration.
v. Each County Councillor now has a £3,000 annual grant fund available to help finance small community projects within their parishes.
AGENDA
2026/07-1 Record of Members Present and Apologies
Present: Cllr Madeleine Exley (ME) (Chair), Cllr Paul Maw (PM) (Vice-Chair) and Cllr David Harrison (DH)
Also present: Cllr T Catton (LCC) and Mrs Nadine Must (Parish Clerk).
2026/07-2 Declarations of Interest on any item on the agenda. None received.
2026/07-3 Minutes from 18 May 2026. It was resolved that the minutes of the meeting were accurate. The Chair signed the official minutes.
P: PM; S: DH; All in Favour
LCC Cllr T Catton left at 7:35 pm.
2026/07-4 Chair’s Remarks. The Chair reported that there was another burglary on Station Road but the offenders had been caught and stolen items recovered. There was also a fire at an outbuilding also in Station Road and fortunately no one was injured.
2026/07-5 Council Matters
a) Actions from previous meeting
i. Benches inspection. The Council noted the photos taken by the Vice Chair of three of the four benches and reported that there was no structural damage observed. It was resolved to ask Louth Mens Shed to quote for works to preserve the benches and maintain them in good order. The Chair will act on this request.
b) Communications Received.
i. Lincolnshire Minerals and Waste Local Plan: Proposed Submission Version Regulation 19 consultation. The Council did not have any comments.
ii. Concerns about the condition of the footpath alongside the Trout Farm. Parish Councillors had visited the site and the sections of concern had been appropriately cleared and that the footpath is currently safe and accessible for public use. The Council resolved to reply to the resident with the information.
c) Village Gates refurbishment. The Council noted the two quotes received from Lynx Outdoors. It was resolved that no decision would be made until the remaining quotations for benches made from recycled plastic had been received.
d) Water Pump Monument structural survey. The Council noted the quotation received but resolved to await further quotations for comparison. The Clerk will chase the other service providers for their quotations.
e) HMRC mileage rate. The Council resolved to pay the new rate of 55p per mile backdated to 6 April 2026 as per employment contract.
P: PM; S: ME, All in Favour
f) Fraud Protection Event on 20th July 2026. The Chair created a poster for the event and will print off copies that include the parish council vacancy poster. She will circulate to the other parish councillors for distribution. Former Councillor SC agreed to help with the distribution.
2026/07-6 Finance and Budgets
a) Payments. The Council resolved to accept the following payments for July 2026.
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P: DH; S: PM; All in Favour
b) Latest Receipts and Payments and Bank Statements. These were noted.
c) The Council noted that no VAT Reclaim will be submitted for FY2025/26 expenses due to low amount (£28.83)
2026/07-7 Planning Applications considered
a) 00827/26/FUL Extensions and alterations to existing dwelling to provide additional living accommodation. Waterside Mill Lane LN11 8LT. The Council had no objections to this planning proposal.
P: PM; S: DH; All in Favour
b) No applications received between agenda close and meeting.
2026/07-8 Community Initiatives.
a) Bus Shelter Refurbishment. The Parish Council were very pleased with the refurbishment done by Louth Mens Shed and it was resolved to send a thank you letter. They appreciated the added features of a bookshelf for book swapping and a noticeboard. Councillor DH will install a pinboard to make the noticeboard easier to use.
026/07-9 ELDC/LCC Services
a) Legbourne Picnic Site. No further update.
b) Househams Lane. The Council thanked Cllr Catton for responding to the queries from a prospective buyer of a property in the area.
c) Public Transport issues. The Council is still awaiting progress update from Withern Parish Council.
2026/07-10 Community Centre. The Chair reported that the four-day private event in June had around 100 attendees and boosted the earnings of the Community Centre as well as improvements to the tennis court. The Funflatable Days are still going ahead as well as the Scarecrow event.
Closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters:
2026/07-11 Parish Clerk Performance Appraisal. The parish councillors were pleased with the parish clerk’s performance and all comments from the previous year’s appraisal were still valid. The Parish Clerk to populate the form and submit for signing at the next meeting. The Council agreed to pay the 21.25 extra hours worked from the previous financial year.
End of Closed Session
2026/07-12 Next meeting scheduled 14 September 2026.
The meeting closed at 8:45 pm.
Notes P: Proposed; S: Seconded; Vote