Annual Meeting of the Parish Council - 12 May 2025
NOTICE IS HEREBY GIVEN that the Annual Meeting of Legbourne Parish Council is to be held on Monday 12th May 2025 at 7:00 pm at Legbourne and Little Cawthorpe Community Centre.
Councillors are hereby summoned to attend.
The Open Forum will commence after the conclusion of Part A. Parishioners are then requested not to interrupt during the business of the meeting
Signed:
Nadine Must
Parish Clerk
6th May 2025
AGENDA
Part A – Annual Meeting of the Parish Council
2025/05 – 1 Appointment of Chair – to receive nominations for the position of Chair and resolve to appoint to the position followed by signing of declaration of Acceptance of Office as Chair
2025/05 - 2 Appointment of Vice Chair - to receive nominations for the appointment of Vice Chair and resolve to appoint to the position followed by signing of declaration of Acceptance of Office as Vice Chair
Suspension of Standing Orders while public session takes place
Public Session
a) Public Forum
b) Report from LCC Ward Member
c) Report from ELDC Ward Member
PART B – Ordinary Meeting of the Parish Council
2025/05 – 3 Members present and apologies.
2025/05 – 4 Chair’s Welcome and Remarks
2025/05 – 5 To receive any Declarations of Interest on any item on the agenda as required by the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests
2025/05 – 6 Minutes from 10 March 2025 – to approve as a correct record the notes of the meeting and authorise the Chairman to sign the official minutes.
2025/05 - 7 Council Matters
a) Annual Review of Policies and agree any changes if required.
1) Standing Orders
2) Financial Regulations
3) Code of Conduct
4) Publication Scheme
5) Complaints Procedure
6) Privacy Policy
7) Recording and Filming of council meetings policy
8) Co-option policy
9) Planning policy
10) Safeguarding Policy
b) Appointment of representative to Legbourne and Little Cawthorpe Community Centre – to agree representative from the parish council
c) Actions from Annual Parish Meeting – to consider feedback from residents
d) Actions from previous meeting – to note and receive updates
e) Correspondence Received – to note
f) Performance Appraisal – to sign off the appraisal form as discussed at the last meeting
g) Emergency Plan – to note and approve revised plan
2025/05 – 8 Finance and Budgets
a) To review the end of year Receipts and Payments 2024-2025
b) 2024-2025 AGAR– to receive and note report from the Internal Auditor
c) 2024-2025 AGAR– to review and approve the Governance Statement
d) 2024-2025 AGAR– to review and approve the Accounting Statements
e) 2024-2025 AGAR– to approve and sign the Certificate of Exemption
f) Payments- to receive and resolve to accept payments for May 2024
g) Parish Council Insurance – to consider quotes and agree preferred company.
2025/05 – 9 Planning Applications - to consider planning applications and any received between agenda close and meeting – none received
2025/05 – 10 Community Initiatives – updates and agree any actions to be taken:
a) Lebourne Picnic Site
b) Bus shelter refurbishment
c) Scarecrow Festival
2025/05 – 11 Highways
a) Consultation on draft Public Rights of Way improvement Plan – to consider feedback for submission
2025/05 – 12 Agenda items for next meeting scheduled 14 July 2025